State accountability

Adams 14 will retain low rating, setting district up for state sanctions

PHOTO: Denver Post file photo
Music teacher, Kristin Lewis, works with her 5th grade students in 2011 at Monaco Elementary School in the Adams 14 district.

State education department officials have rejected Adams County School District 14’s attempt to avoid state sanctions for continued poor academic performance, citing a lack of evidence showing improvement.

Colorado Department of Education officials will present final district performance ratings to the State Board of Education on Thursday. Districts received preliminary ratings in October and were given a chance to ask the state to reconsider the rating by presenting different evidence.

But according to a letter sent to Adams 14 that the district provided to Chalkbeat, state officials found the request was not strong enough to earn a higher rating, as the district requested.

“The data across grade levels and content areas did not present a compelling case of performance that warrants a higher accreditation rating,” department officials wrote this week.

The district’s rating will remain accredited with turnaround plan — the lowest of the five possible ratings.

The decision is a significant blow for Adams 14 because the district is one of five in the state that are facing state sanctions for earning low ratings on the state’s evaluations for five years. The state has a small number of options to deal with the low-performing districts, including closing schools, merging districts or turning over management to a third party.

Adams 14 officials have said they are working on drafting an innovation plan requesting waivers and flexibilities from the state to try new approaches to improving student achievement. If the state approves an innovation plan, that could serve as it sanction — giving Adams 14 more time to show signs of improvement before more drastic steps.

Superintendent Javier Abrego, who took the top job in the 7,500-student district this summer, said the district is disappointed but respects the decision. The district will not pursue an appeal, a district spokeswoman said.

“We’ve seen pockets of improvement around the district, but it’s simply not enough,” Abrego said in a statement to Chalkbeat. “That’s why my instructional team has taken a deeper dive into the state test data as well as other instructional data and we’re working with principals and teachers to strengthen the alignment of instruction to the Colorado Academic Standards. We’re also re-evaluating the support and training provided to educators to make sure it’s targeted to improve instruction.”

The Adams 14 request asking for a higher performance rating asked state officials to remove a set of 2015 test data for students who are learning English as a second language, saying it did not reflect recent changes to instruction for those students.

State officials responded that they did remove that set of data, but it didn’t change the overall assessment of the district.

The district also presented data from district tests, but didn’t provide what was required.

“As stated in the request to reconsider guidance, a successful case for a request based on a body of evidence will include three years of data. Only one year of data (2015-16) was provided in the request,” the letter stated. “Without a sense of whether the district is on an upward or downward trajectory, and relying solely on one year of supplemental data—which depicts many of the district’s students failing to meet the 50th percentile in growth—the department cannot accept the district’s request for a higher rating.”

State officials also give performance ratings to individual schools, but those won’t be finalized until January. Adams 14 had asked the state to reconsider several of their district’s school ratings as well, and in the same letter from the state, they learned the state will reconsider one elementary school’s rating.

Engaging parents

No more parent-teacher conferences: Why one Colorado school district is going with an online data system instead

Aris Mocada-Orjas, left, and Abel Albarran work on a math problem at Hanson Elementary in Commerce City. (Denver Post file photo)

A school district north of Denver is doing away with the traditional parent-teacher conferences this year, instead urging parents to log in to a website to find out how their children are doing.

The Commerce-City based Adams 14 school district says it made the change in an effort to squeeze in as much instructional time as possible. The 7,500-student district — where almost half the students are English language learners and about 85 percent qualify for subsidized lunches — has long struggled academically and is under a state-ordered improvement plan.

Frustrated parents and teachers, however, said in interviews with Chalkbeat that the new online system is either confusing or incomplete and can’t replace face-to-face interaction.

“Teachers would tell me at conferences what I needed to help my son with, they would tell me how he was behaving and everything they did in class, like what they were studying,” said Carolina Rosales, a mother of two elementary school kids. “The portal might tell me he failed an assignment, but what does that tell me?”

The system the district introduced this year is called Infinite Campus, a commonly used parent portal program in schools. In addition to weekly grades, parents who log in can get information about specific assignments and attendance, district officials said. The site can be accessed on a computer or smartphone.

“What we know is that the information available to a parent through the parent portal is much more robust than what they were able to get through a parent-teacher conference,” said Janelle Asmus, the spokeswoman for Adams 14. “We believe this is going to be better over time.”

Asmus said there are 1,267 accounts for parents on the district’s Infinite Campus system. Officials believe there may be others who are using alternate names that the district can’t track.

District-wide, parents did not receive information about the elimination of conferences and the switch to the online system. Many parents said they found out through word-of-mouth, as they started asking why conferences hadn’t been scheduled.

Asmus said that if parents are concerned about not getting face time, they can still reach out to teachers and ask to meet with them.

Elementary school teacher Jodi Connelly, who is also a union representative at her school, said that she’s had several parents this year asking to talk to her before or after school.

“They want to have that conversation with a teacher, but it doesn’t replace the actual conference,” Connelly said. “My Spanish is OK, but not great, so I have to take time to find someone to have a phone call with me.”

Barb McDowell, president of the teachers union, said teachers are stuck trying to find time on their own to talk with parents, often after hours when they aren’t being paid. Teachers and union leadership want the district to continue parent-teacher conferences, she said.

“All the teachers are really frustrated,” McDowell said. “We want to meet with parents. We send texts. We call. We try to have conversations. But at the same time, teachers know if they start doing it, it’ll just be expected of them.”

The district says it doesn’t have data on how many parents in Adams 14 attended conferences when the district held them. Asmus, however, said many times teachers were spending hours preparing for conferences only to sit waiting for parents who didn’t show.

Connelly said her records show 98 percent of families attended conferences in her classroom last year. McDowell, a teacher at Kearney Middle School, said participation does drop in higher grades. But she stressed the need for conferences, citing an example from a conference she had last year.

One of her students was having issues and hurting herself, and in talking with the student’s parents, Connelly was able to help. This year, the student “is doing great things,” she said.

“It’s powerful when we know there’s communication back and forth,” McDowell said.

The district is rolling out several changes this year as part of their plan to improve its state rating, including new district observations of schools and using a consultant to help train teachers and provide curriculum resources.

Several other metro area districts have used Infinite Campus for years, and still schedule parent-teacher conferences. But using the system is an adjustment for teachers, district officials say, and they wanted to free teachers from another responsibility.

“We aren’t like all the other districts,” Asmus said. “They aren’t in turnaround. They aren’t having to make the changes we’re trying to make in an expeditious manner. People can only take so much change in one year.”

On Aug. 11, before the school year started, the district did designate a “parent-engagement day” where principals could choose activities to better involve parents.

At least one school used the August day to teach parents how to use Infinite Campus. Other schools held a more traditional back-to-school day. The next one is set for Jan. 9.

The district also has been trying to build parent engagement by increasing the number of home visits teachers do each year.

Teachers and experts say those are helpful in building relationships with parents. But because teachers aren’t supposed to talk during home visits about a child’s academics or school behavior, it doesn’t replace the value of a conference, they say.

Across the country, a handful of school districts have tried eliminating parent-teacher conferences. But experts say that even if parent-teacher conferences aren’t the best way to fully engage parents, doing away with them eliminates an important communication point.

“Generally speaking, everyone believes parents need an opportunity to meet with their child’s teacher,” said Steven Sheldon, a research scientist and associate professor at the Johns Hopkins University School of Education. “I personally find this policy decision troubling. I feel like it is creating greater distance between the schools and the families that they’re serving and they’re really putting the onus on parents to get all the information.”

Sheldon said research on parent teacher conferences as a way of engaging parents is limited, but plenty of research exists about online parent portals.

“What researchers have found is people who are using parent portals tend to be the more highly educated or more affluent families,” Sheldon said. “Often times portals can be a greater source of inequities. Families with poor or no access to the internet are cut off from that information.”

The rollout of the Infinite Campus system could create inequity in another way.

This year, the system is only producing report cards in English. The district, under a federal order to better serve students and families who are not native English speakers, let each school create its own cover sheet to send with the report cards giving parents information on how they could request a translator or an explanation of the report card if they needed it.

Asmus said the system will be updated over time so report cards can be produced in other languages.

The language barrier is also one reason some parents want a face-to-face conference with their child’s teacher.

Guadalupe Castro, a mother of a student at Adams City High School, said she has not been able to meet this year with any of her child’s teachers, or with the school principal. She has an account with Infinite Campus, but hasn’t actively used it.

“I don’t understand it,” Castro said. “There’s a language barrier, so for me it’s more comfortable to talk in person. My thought is that it was the only space we really used to find out how our kids were doing. And most of all, for me it was about building that trust with the teacher so that I could collaborate with them and they could get to know me and know that I’m accessible to support them.”

District officials say they are gathering feedback now on the change, but Castro said she wished they had asked parents about it before.

“No one asked me if I agreed with this or not,” she said.

Some improvements

Aurora Public Schools improves enough to dodge state action, mixed results elsewhere in new preliminary state ratings

A social studies teacher gives a class to freshman at Aurora Central High School in April 2017. (Photo by Yesenia Robles, Chalkbeat)

Aurora Public Schools has improved enough to pull itself off the state’s watchlist for persistent low performance, according to preliminary state ratings made public Wednesday.

The district of about 40,000 students was staring at state intervention if it didn’t move the needle enough. Last year marked the first time Colorado schools and districts faced such a fate under the current accountability law, and Aurora would have been the largest district on a state-ordered plan.

The district saved itself by earning a state rating of “improvement,” no longer in the bottom two categories of performance.

“We’re excited about our momentum,” Superintendent Rico Munn said. “We are moving in the right direction.”

Colorado Department of Education

Improvements to Aurora’s state test scores and its high school graduation rate helped move the district’s rating up. Munn credited work in the district helping teachers align their instruction to state standards, and focusing on individual students.

“It’s the culture that says we need to make sure we recognize and identify where our kids are,” Munn said.

No district faces state sanctions for too many consecutive years of low ratings, but a handful of schools might based on the preliminary ratings. Some of the schools are alternative education schools, which won’t get their preliminary ratings until next month.

Schools that may face state intervention if preliminary ratings don’t change

  • Martinez Elementary School, Greeley
  • Manaugh Elementary School, Montezuma-Cortez
  • EDCSD: Colorado Cyber School, Douglas

Last year, five districts and a dozen schools were the first to reach the end of the rope and faced state action in the spring. State officials could have closed schools, turned them over to charters or merged districts. But they used a lighter hand, working with local educators to create improvement plans.

Those districts and schools are now on two- and three-year deadlines to improve or face possible additional consequences.

Their performance in year one, based on Wednesday’s preliminary ratings, was mixed. One district, Julesburg, already improved as much as it needed to under its state plan.

“People are doing the work, and it takes time to do the work,” said Alyssa Pearson, the state education department’s associate commissioner for accountability and performance.

The Commerce City-based school district Adams 14 is already celebrating a step in the right direction toward meeting its improvement goal on time.

Adams 14 moved up one level in rating categories from “turnaround,” the lowest possible rating, to “turnaround on priority improvement.” Ten of its 11 schools saw improved ratings from last year. One school, Kearney Middle School, is now the first in the district with a “performance” rating — the highest rating possible for a school.

“We’re just very happy and motivated,” Superintendent Javier Abrego said.

Kearney’s principal told students at a celebration Wednesday morning that they now have to work even harder and asked students to listen to their teachers.

“You know what’s harder than getting to the top?” Principal Veronica Jeffers asked. “It’s staying there.”

Westminster Public Schools as a district made small improvements, earning 41.5 percent of points this year, up from 40 percent last year. That was not quite enough to move up in ratings, but just a few points away from an improvement rating that is the the district’s goal in its state-ordered plan.

Districts have until Oct. 16 to contest the preliminary ratings. State officials will consider whether the concerns are valid and whether new evidence of performance is convincing before finalizing ratings later this fall.

Some of the requests to reconsider will be based on low test participation. In some cases, the state lowered ratings if not enough students took state tests, reasoning that it was hard to know whether the scores were representative of an entire school. Westminster and Aurora officials already have said they will ask for ratings to be reconsidered because of the participation issue.

Aurora Central High School, a school that ran out of time on the accountability clock last year and is now under a state plan, would have earned enough points to improve its rating from turnaround to priority improvement based on its scores.

But because of low test participation on one key test — just 84.9 percent of sophomores took the PSAT — the preliminary rating was knocked back down to turnaround.

Aurora superintendent Munn said the district likely will ask the state to reconsider that decision.

After the ratings are final, hearings will be scheduled in the spring for the state board to make final determinations on the fate of the low-performing schools.

Schools and districts may provide the state with additional information to boost their ratings before they’re finalized later this year. In previous years, only a few dozen schools would request a rating increase. However, since some schools have seen participation in testing plummet, more schools are asking the state to take a second look.

More than 200 schools and 40 districts requested a higher rating last year.

Chalkbeat’s Nic Garcia contributed information to this report.